As of December 31, 2025, all contractors and subcontractors working on projects covered by Article 8 of NYS Labor Law must electronically provide certified payroll records to the New York State Department of Labor through the Certified Payroll portal. Payroll information must be reported every 30 days.
View Submitted Certified Payrolls
The system has been updated to allow for users to enter the same PRC number for multiple projects. Now, users should enter the PRC number, and the system will automatically add a modifier (-1, -2, -3…) at the end to differentiate between projects.
How to Submit Payroll Information
NYSDOL has provided a step-by-step user guide that details how to create a new project and how to submit a payroll report within the Certified Payroll portal.
Contractors and subcontractors are required to submit payroll records through the Certified Payroll portal. You must have a NY.gov account to access the portal.
Certified payroll records for public work projects performed by or on behalf of New York City and roadway excavation projects with permits issued by NYC must be submitted electronically through NYC’s online database for certified payroll. Additional information is available on NYC's online certified payroll web page.
Required Information
Contractors and subcontractors must submit payroll records for each project covered by Article 8 of NYS Labor Law.
To submit in the certified payroll portal, the following information must be provided:
- A business’ employer identification number (FEIN) from the IRS.
- A NYS contractor registration number (found on the Certificate of Contractor Registration).
- The prevailing rate case (PRC) number for the project.
- For public improvement projects only: a copy of the payment bond.
For each employee, payroll records must include:
- Personal employee details including name, address, Social Security number (if applicable), or birth date
- Hours and days worked
- Occupations worked
- Hourly wage rate
- Any supplements or benefits provided
More Resources
- Article 8 Frequently Asked Questions
- Public Contractor and Subcontractor Registry
- Electronic Payroll Frequently Asked Questions (FAQ)
- Tell us about your experience with the Certified Payroll Registry!
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Certified Payroll - Contractor User Guide
The NYS Certified Payroll Contractor User Guide provides step-by-step instructions for contractors and subcontractors to submit and maintain compliant certified payroll records for New York State prevailing wage projects.
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Certified Payroll - First Submission Tutorial PPT
This visual PowerPoint walks contractors through the process of submitting their first certified payroll in the NYS Certified Payroll portal.
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Certified Payroll - Bulk Upload Formatting Guide
This document explains how contractors can reduce manual data entry by properly structuring and uploading a pre-formatted XML file to the NYS Certified Payroll portal.
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CertPayroll_Sample.xml
This XML sample file provides a model format for correctly populating and bulk uploading certified payroll data to the New York State Certified Payroll portal.
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NYDOL_CertPayroll.xsd
This XSD file defines the required XML structure and validation rules for successfully bulk uploading certified payroll data to the New York State Certified Payroll portal.
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