December 26, 2025
NYSDOL Launches an Accessible Online Electronic Certified Payroll Records Database
Submit Certified Payroll Records Here
The New York State Department of Labor (NYSDOL) announced that starting January 1, 2026, contractors and subcontractors working in New York State must use the Electronic Certified Payroll Submissions system to report payrolls for public work projects and certain private construction projects receiving public funds. Payrolls must be submitted at least every 30 days for the length of the covered project. Failing to submit on time may result in penalties of up to $100 per day following a 14-day grace period.
New York State Department of Labor Commissioner Roberta Reardon said, “This new portal is part of our efforts to improve transparency for workers and businesses statewide. By requiring contractors and subcontractors to submit payrolls electronically, we are cutting down on paperwork and delays, which means less time tracking down payroll records and more time making sure every worker in New York is paid fairly.”
This new online tool guides contractors and subcontractors through project setup and payroll reporting, including how to upload information about the business, project, or employees. To set up a new project, a contractor or subcontractor needs:
- A business employer identification number (FEIN) from the IRS.
- A New York State contractor registration number, which can be found on the Certificate of Contractor Registration.
- A prevailing wage case number (PRC Number) for the project.
- A copy of the payment bond for public improvement projects.
To submit payroll reports, a contractor or subcontractor needs:
- Key employee details, including their names, addresses, work schedules, and Social Security numbers.
- Supplemental benefits documentation, unless all benefits are paid as cash wages.
The first payrolls submitted through the new electronic system will not be due until January 30th, with a 14-day grace period by statute.
If you have questions or need assistance with the new system, the Bureau of Public Work & Prevailing Wage Enforcement is available to help at [email protected].